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The Crafts Council is a vibrant organisation dedicated to promoting crafts in the 21st century. And we're a London Living Wage employer. Come work with us!

Collect Fair Co-ordinator - Freelance

Fee
£90 per day (to include expenses except out of pocket expenses during the fair tenancy Feb 24th – Mar 1st 2020)

Outline of the engagement
The Collect Fair Co-ordinator will support the Collect team on the delivery of all elements of the event.  This will include administration, logistical support and on-site event management. Collect is the International Art Fair for Modern Craft and Design. Its 16th edition will be held at its new home at Somerset House, from 26 February to 1 March 2020.

Main Objectives
Pre- fair administration
Exact duties TBC but supporting the Collect Fair Officer and Collect core team in all general administrative duties associated with the delivery of the fair including

  • Coordinating meetings with both the Collect team and other CC team members
  • Taking minutes and circulating to attendees, tracking action points
  • To manage the VIP invite list and assist with the processing of invitations
  • Supporting on invitation mail outs and internal distribution 
  • Coordinating Mail Chimp emails to exhibitors and key contact list
  • Updating salesforce database with exhibitor comms info
  • Filing and server management for fair documentation
  • Researching and sourcing items for the event where required
  • Managing the Collect inbox and responding to general enquiries were possible
  • Responding to exhibitor emails and queries
  • Audience research
  • Tickets administration and response to ticket enquiries

On site during the event:

  • Guest list management for private events
  • Manage the front desk at the fair, answering queries from both exhibitors and visitors to the fair
  • Manage the distribution of the VIP bags and the catalogues during the event
  • Support volunteer management with the Collect Coordinator
  • Support the Collect core team during the fair build-up and breakdown periods

Post-fair:

  • Collate exhibitor surveys and record responses
  • Ensure all documents and assets are filed correctly on the server
  • Ensure all Collect equipment is packed and labelled correctly and stored in the correct place
  • Coordinate exhibitor thank you letters
  • Ensure print archive is complete
  • Consolidate VIP attendance records

Job Description and Person Specification

How to Apply

To be considered for the engagement, please send a copy of your CV, Equal Opportunities Monitoring form & Supporting Statement explaining what attracts you to work with the Crafts Council and provide evidence of how your skills and experience meet the requirements of the engagement to recruitment@craftscouncil.org.uk.

Please use the following title your email – Application for Collect Fair Co-ordinator – {name}

Applications need to be received by 10am Monday 28th October 2019

Crafts Council is an equal opportunities employer.

To apply for the role, you must be eligible to work in the UK - Crafts Council is not a sponsoring Organisation.

Executive Assistant

Job title          Executive Assistant

Salary             £26,000 - £28,000

Reporting to             Head of People

Working with            Executive Director   

Full time, permanent contract

Office based

 

About the role

This is a new role at the heart of the Crafts Council working directly with the Executive Director and Head of People and with the Chair of the Board of Trustees and the Senior Management Team to ensure the smooth running of the organisation. You will be energetic, acting on your own initiative and able to deal maturely and appropriately with confidential matters. You will be joining a friendly team of passionate craft enthusiasts helping run an organisation which is entering an exciting phase of activity with the opening of a new public space and the launch of our 50th anniversary.

Roles and Responsibilities

Executive

  • Act as point of contact internally and externally; and provide administrative support to the Executive Director including handling enquiries, email management and agenda planning for Senior Management team meetings.
  • Co-ordinate and plan the diary, schedule and itineraries for the Executive Director including national and international travel.
  • Liaise between the Executive Director and Chair of the Board and Trustees ensuring timely and efficient flow of information between them
  • Manage the arrangements and papers for Board meetings and relevant Committees
  • Maintain accurate records of expenditure raising purchase orders etc
  • Keep records and files up to date and archive when necessary.

Human Resources

  • Participate in recruitment efforts including posting job adverts; collating applications; scheduling interviews; ensuring right to work and reference checks are completed and serving as a point person for recruitment queries
  • Support the Head of People with welcoming new employees to the organisation and coordinating induction schedules
  • Complete general HR paperwork and maintain personnel records in line with data protection
  • Facilitate our benefits package and process requests in a timely manner
  • Administer the leaver’s process; such as confirmation of resignation, confirmation of outstanding holiday, track fixed term contract end dates, co-ordinate exit conversations  
  • Provide note taking support for the Head of People at formal HR meetings
  • Facilitate learning and development requests; book attendees on training sessions, distribute joining information, etc.
  • Uphold our HR open door policy and, in partnership with the Senior Management Team promote a positive employee culture

General

  • Promote the highest level of customer service at all times
  • Assist in developing and maintaining effective team work across the Crafts Council
  • Be flexible within the broad remit of the post
  • Continuously seek ways to improve personal, team and business performance
  • Attend and participate in the Crafts Council performance, development and training programmes
  • Ensure that you comply with all Health and Safety regulations and safe working practice as required by current legislation and the Company’s Health and Safety Policy and practices
  • Understand the importance of Equality & Diversity in the work place.

This position will include some limited evening and weekend work during key events and Board meetings

Job Description and Person Specification

How to Apply:

Please send to HR@craftscouncil.org.uk:

  • Your CV. 
  • An Equal Opportunities Monitoring Form.
  • A Supporting Statement explaining what attracts you to this role at the Crafts Council.  Provide evidence of how your skills and experience meet the job requirements, specifically outlining your previous producing or event management experience

Please use the following title for your email:  Application for Executive Assistant – {name}

Deadline for applications – 5pm, Wednesday 30th October 2019

The Crafts Council is committed to equal opportunities in recruitment and employment and embraces diversity of all kinds.  We aim to remove unconscious bias from our recruitment process, and applicants will not be excluded on the grounds of sex, gender reassignment, pregnancy, maternity, race, marital status, disability, religion, belief or sexual orientation.

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